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SC Department of Public Safety Administrative Assistant (Public Health/Vital Records)-Florence County Health Department in Florence County, South Carolina

Job Responsibilities

Careers at DHEC:_ Work that makes a difference!_ Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, and Embracing Service

Under Supervision of the Florence Vital Records Supervisor; Assist customers in the completion of applications for certified copies of vital events. Following established policies, screens applications for necessary information and entitlement to documents; issues certified copies of vital records; advises when discrepancies are apparent on original documents or when no record is found; Enters data from application into electronic vital records system; Follows established policies regarding security paper and collection and receipting of fees. Reconciles any discrepancies to ensure strict accountability for audit purposes; Following established policies initiate amendments by affidavits of correction, paternity acknowledgments, legitimization, and court orders; initiates the establishment of delayed certificates; Assists in a variety of assigned clerical and office maintenance duties including but not limited to filing, organizing, occasional cleaning, etc.

Minimum and Additional Requirements

State Minimum Requirements: *A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. *Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation. *Agency Additional Requirements: *Three (3) years of customer service experience, Two (2) years of face cashiering or banking experience. Ability to type at a corrected rate of 40 wpm (typing test required). Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Preferred Qualifications

Bilingual in Spanish, Associate's or bachelor's degree, and/or Six (6) years of responsible clerical experience.

Additional Comments

DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

SC DHEC is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DHEC does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Salary: $27,527.00 - $50,930.00 Annually

Location: Florence County, SC

Job Type: FTE - Full-Time

Job Number: 104743

Closing: 1/16/2021 11:59 PM Eastern

Class Code: AA75

Position Number: 61007987

Normal Work Schedule: Monday - Friday (8:30 - 5:00)

Pay Band: Band 4

Hiring Range - Min.: $27,527.00

Hiring Range - Max.: $30,000.00

Opening Date: 07/10/2020

EEO Statement: Equal Opportunity Employer

Agency Specific Application Procedures: If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the stated closing date.

Agency: State of South Carolina DHEC-PH Region-Pee Dee

Address: 145 E. Cheves Street Florence, South Carolina, 29506-2526

Phone: 843-661-4835

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