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Medical University of South Carolina UNIV - Grants Administrator I - Department of Medicine: Medicine Administration in Charleston, South Carolina

FLSA: Salaried

Job Summary: Position reports to the Team Lead for Clinical Trials and ultimately the Director of Research Administration for the Department of Medicine. Plans, coordinates and/or performs complex administrative and business management activities for the Department. Formulates and administers grant/contract-related administrative policies and procedures. Position administers pre-award grant and contract activities in support of the Department's efforts to secure external clinical trial funding from federal, state, local, corporate, foundation, and other private sources. Responsible for post award management of clinical trials.

Payscale Salary Range: UNIV-Band 6: $40,759.00 - $58,086.00 - $75,413.00 (min - mid - max)

Job Duties:

  • 35% - Manages post-award activities of clinical trial awards (federal, foundation & industry). Maintains trials in UMS to include: setting up project, reconciliations, determination of personnel effort, recharge centers, and approval of non-payroll expenses. Works directly with clinical coordinators and PIs to successfully track earned income, prepares and submits invoices timely as well as following up on invoices when they remain unpaid. Directly responsible for ensuring earned income is identified and received. Reviews project expenses for accuracy. Sets up project folder and adds all related documentation. - (Essential)

  • 35% - Manages the pre-award activities of clinical trials. Determines financial feasibility in order to advise PI and essential department leadership. Prepares budgets and negotiates budgets with sponsors. Sets up project in SPARC and works with the OCR to ensure accurate billing calendar. Routes and submits all required documentation for institutional approval. - (Essential)

  • 10% - Re-Negotiates projects as needed. Facilities amendments and no-cost extensions. Provides additional reports as requested. - (Essential)

  • 10% - Prepares PI Reports for clinical trials. Meets regularly with PIs and clinical coordinators to ensure compliance with University and sponsor guidelines and to reduce risk of cost overruns. Works with GCA for timely close out. - (Essential)

  • 5% - Supports the Grants and Finance team, department leadership, and faculty in other areas as needed. - (Essential)

  • 5% - Communicates directly with department leadership (Chairman, Vice Chairs, Director of Research, Clinical Trials Lead) and Grants and Finance team on issues related to clinical trials. - (Essential)

Minimum Experience and Training Requirements: A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience.

Physical Requirements: Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs.or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)