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SC Department of Public Safety ADMINISTRATIVE SPECIALIST II - BLUFFTON HEALTH DEPT. in Beaufort County, South Carolina

Job Responsibilities

Careers at DHEC: Work that makes a difference!

*Pursuing Excellence, *Inspiring Innovation, Promoting Teamwork and Embracing Service

Under supervision of the Site Administrative Assistant, performs Administrative Support duties for Women, Infants and Children (WIC) client services. Implements and adheres to agency/program policies and procedures for efficient service delivery. Provides quality customer service in a culturally competent manner. Maintains strict confidentiality and upholds all Agency privacy practices.

I. Performs all administrative duties in a culturally competent manner: a. Meets, interviews and determines if applicants meet the identification, residency and financial requirements for eligibility with the WIC program. b. Processes information, updates client profile, assists with registering to vote, referral as appropriate, completes WIC record, completes data collection and entry into the SCWIC system. c. Validates and issues electronic WIC card and Farmer's Market checks. d. Answers telephone, schedules appointments in SCWIC, sends reminder letter or makes reminder phone calls, as needed. e. Informs and educates clients on program policies, procedures, use of SCWIC card and WIC food guide.

II. Manages and maintains WIC materials and reports: a. Follows WIC program security per policy and procedures. b. Assists in maintaining the non-participation report, client discharge report and others as needed. c. Completes daily and or monthly SCEIS, PCAS, travel and other requested information.

III. Completes other duties as assigned, including back-up to other program areas. Minimum and Additional Requirements

State Minimum Requirements*:*

A high school diploma. Related clerical experience may be substituted for a high school diploma.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency Additional Requirements:

Must possess the ability to empathize with the needs of the typical public health patient. Must possess tact and ability to communicate effectively, both orally and in writing with co-workers and general public. Able to follow written and oral instructions. Ability to collect and assemble information in a clear and concise manner. Must be flexible, dependable, and willing to be cross-trained as needed. Ability to maintain strict patient confidentiality, and to practice "minimum necessary" information collection policies.

Must have current driver's license or ability to obtain transportation. May be required to use personal vehicle. Must be able to lift 30 pounds and stand for long periods. May be required to work late (after 5pm) or early hour (before 8:30am) and/or Saturday clinics. May have to travel to other sites.

Participates in an emergency or disaster as outlined in the DHEC Emergency Plans. During such times, the incumbent should regard himself/herself as being on 24-hour call and subject to duty when such events occur and/or are anticipated to occur. Travel to other areas of the Lowcountry Region should be expected.

Preferred Qualifications

Must possess the ability to empathize with the needs of the typical public health patient. Must possess tact and ability to communicate effectively, both orally and in writing with co-workers and general public. Able to follow written and oral instructions. Ability to collect and assemble information in a clear and concise manner. Must be flexible, dependable, and willing to be cross-trained as needed. Ability to maintain strict patient confidentiality, and to practice "minimum necessary" information collection policies.

Additional Comments

Immunization: All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against Measles, Mumps, Rubella, Pertussis, Varicella, and Hepatitis B prior to beginning employment.

State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, DHEC employees may be required to work in times of an emergency or disaster.

*College Transcripts: *Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Driving Record: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

SC DHEC is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DHEC does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Salary: $22,625.00 - $41,866.00 Annually

Location: Beaufort County, SC

Job Type: FTE - Full-Time

Job Number: 108370/61008802

Closing: 3/4/2021 11:59 PM Eastern

Class Code: AA50

Position Number: 61008802

Normal Work Schedule: Monday - Friday (8:30 - 5:00)

Pay Band: Band 3

Hiring Range - Min.: $22,625.00

Hiring Range - Max.: $27,625.00

Opening Date: 12/23/2020

EEO Statement: Equal Opportunity Employer

Agency Specific Application Procedures: If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. The quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to an offer of employment. Applications will be accepted until 11:59 p.m. on the stated closing date. (Julia Mullen, Human Resources Specialist-Lowcountry Public Health Region, Phone: 843-953-0069, mullejp@dhec.sc.gov)

Agency: State of South Carolina DHEC-PH Region-Low Country

Address: 4050 Bridge View Drive North Charleston, South Carolina, 29405

Phone: 803-759-3041

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